If you submit your resume through job search sites, you use the facilitated response form for the vacancy, as, for example, on the site Work.ua. And you do not need to think about what to write in the subject line of the letter, where to attach the cover letter and what recipient address to enter.
But sometimes you have to directly contact the employer, recruitment agency or recruiter. In this case, you need to remember a few simple and important rules for sending a resume by e-mail, so that the letter is not lost and must be considered.
1. Indicate the subject of the letter
The first and important rule, which, according to recruiters, is neglected by many. The field for the topic must be filled. Indicate in the subject, for example: “Response to a vacancy ...”, or “Resume for a position ...”, or write directly - “I am a designer”.
So your letter will go through a spam filter and the recipient will understand that he received an appeal on the topic of his interest at the moment.
2. Fill the body of the letter with a cover sheet
Sending an empty letter to an employer with a resume attached to it has long been considered bad form. Use the body of the message to place a cover letter in it. It is easy enough to stand out with it if you know how to compose a cover letter that will work.
If there is absolutely nothing to say, you can always use the option:
"Hello! Please consider my candidacy for a vacant position ... and read my resume in the attached file. Yours faithfully, ..."
Even this banal and template version looks much better than a message without text.
3. Do not abuse smiles
Emoticons, or the language of emojis, are very popular in correspondence. But do not forget that the stage of sending a resume carries the business and formal nature of communications, and you probably do not even know the recipient of your letter. Save emoticons in the form of real emotions for an interview.
4. Correctly attach the file with the resume
A file with a resume, portfolio or other documents indicated in the body of the letter must be attached to the letter. If you forget to attach the desired file, this will not make the best impression. In this case, double-check that documents that are outdated or oriented to a different position are not attached to the resume.
Never name the file simply “resume.doc”. The best option is to indicate your name and the name of the vacancy. For example, "Petrov resume sales manager." An employer can receive many emails with the same name of the attached file in one day, and save all of them in one folder. Having saved him from bad work, you will win extra points.
When using MSWord for compiling resumes, it is better to keep the file available for the old version of the editor. It will open in the new, which the employer may not have, and the previous variations of the program. For a more attractive appearance, the summary can be saved in PDF format.
5. Check the letter for grammatical errors
Make sure that there are no grammatical errors or typos in the text of the letter and in the summary itself. Errors in such a letter are unacceptable: check it using a special spelling or speller. This assistant may not notice all the errors, but without it it is much worse.
6. Fill in the recipient address last
It is advisable to do this last with an ulterior motive - this is the best guarantee that the letter will not go away by mistake, for example, after accidentally pressing the wrong key. Also, you do not need to add any more recipients when sending a resume, even in a copy. You’re writing a letter to respond to a specific vacancy, right?
7. Send a resume letter in the evening or in the morning
According to statistics, 40% of letters written in the late evening or early morning, “break through” more often. To be in the forefront of letters that the recruiter will look at, send him after 20:00 and until 8:00.
And only when you are sure that all 7 points have been completed, can the letter be considered ready to be sent. Work.ua also recommends that you familiarize yourself with other tips on how to correctly apply for a job in order to use in practice all the details of the job search process.
But sometimes you have to directly contact the employer, recruitment agency or recruiter. In this case, you need to remember a few simple and important rules for sending a resume by e-mail, so that the letter is not lost and must be considered.
1. Indicate the subject of the letter
The first and important rule, which, according to recruiters, is neglected by many. The field for the topic must be filled. Indicate in the subject, for example: “Response to a vacancy ...”, or “Resume for a position ...”, or write directly - “I am a designer”.
So your letter will go through a spam filter and the recipient will understand that he received an appeal on the topic of his interest at the moment.
2. Fill the body of the letter with a cover sheet
Sending an empty letter to an employer with a resume attached to it has long been considered bad form. Use the body of the message to place a cover letter in it. It is easy enough to stand out with it if you know how to compose a cover letter that will work.
If there is absolutely nothing to say, you can always use the option:
"Hello! Please consider my candidacy for a vacant position ... and read my resume in the attached file. Yours faithfully, ..."
Even this banal and template version looks much better than a message without text.
3. Do not abuse smiles
Emoticons, or the language of emojis, are very popular in correspondence. But do not forget that the stage of sending a resume carries the business and formal nature of communications, and you probably do not even know the recipient of your letter. Save emoticons in the form of real emotions for an interview.
4. Correctly attach the file with the resume
A file with a resume, portfolio or other documents indicated in the body of the letter must be attached to the letter. If you forget to attach the desired file, this will not make the best impression. In this case, double-check that documents that are outdated or oriented to a different position are not attached to the resume.
Never name the file simply “resume.doc”. The best option is to indicate your name and the name of the vacancy. For example, "Petrov resume sales manager." An employer can receive many emails with the same name of the attached file in one day, and save all of them in one folder. Having saved him from bad work, you will win extra points.
When using MSWord for compiling resumes, it is better to keep the file available for the old version of the editor. It will open in the new, which the employer may not have, and the previous variations of the program. For a more attractive appearance, the summary can be saved in PDF format.
5. Check the letter for grammatical errors
Make sure that there are no grammatical errors or typos in the text of the letter and in the summary itself. Errors in such a letter are unacceptable: check it using a special spelling or speller. This assistant may not notice all the errors, but without it it is much worse.
6. Fill in the recipient address last
It is advisable to do this last with an ulterior motive - this is the best guarantee that the letter will not go away by mistake, for example, after accidentally pressing the wrong key. Also, you do not need to add any more recipients when sending a resume, even in a copy. You’re writing a letter to respond to a specific vacancy, right?
7. Send a resume letter in the evening or in the morning
According to statistics, 40% of letters written in the late evening or early morning, “break through” more often. To be in the forefront of letters that the recruiter will look at, send him after 20:00 and until 8:00.
And only when you are sure that all 7 points have been completed, can the letter be considered ready to be sent. Work.ua also recommends that you familiarize yourself with other tips on how to correctly apply for a job in order to use in practice all the details of the job search process.
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